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欢迎员工进入您办公室的新规则

保持工作场所的安全意味着在您的员工进入办公室之前向他们提出正确的问题。了解更多有关员工的健康状况和办公室计划的信息可以帮助您解决任何问题。

Jillian Smith
经过Jillian Smith 产品营销

几个月前,您可以放心,您的员工可以安全地来办公室。您会在第一天给他们一个访问徽章,并鼓励他们生病时待在家里。由于冠状病毒,现在欢迎员工加入办公室会带来更大的后果,并且需要比以前更多的考虑。

闪烁到今天,您的重点应该确保人们不会让您的办公室生病。如果每个人都生病,您不仅会面对一个非常不快乐和不起作用的劳动力,而且您可能会成为发出引用and held liable in a court of law.

保持工作场所的安全意味着在您的员工进入办公室之前向他们提出正确的问题。了解更多有关员工的健康状况和办公室计划的信息可以帮助您解决任何问题。There are also guidelines from the Center for Disease Control (CDC) and local laws to follow, as well as your employees’ personal privacy.

这是您开始对进入办公室的员工进行调查和筛选员工时需要考虑的问题。

1)在进来之前就知道他们是否生病

在员工进来之前,最重要的信息是他们的健康状况。按照疾病预防控制中心的建议,最好是员工share these details before they come into prevent the spread of disease.

疾病预防控制中心建议要求任何计划来您办公室的人是否发烧或任何一项symptoms consistent with COVID。但是,您可能需要提出其他问题,以帮助您确定它们是否可能接触到Covid-19。例如:

  • 您最近出境了吗?
  • 您是否与过去14天有共同的任何人密切联系?

An employees’ state of health is considered protected health information. Companies must take special care to keep this information private in accordance with the Health Insurance Portability and Accountability Act (HIPAA). Different states have different rules about how this information should be handled. Be sure to adhere to your state’s requirements as you phrase your questionnaire.

2)询问他们何时以及如何使用办公室

准备是确保您的工作场所安全的关键。这就是为什么重要的是要找出员工是否和何时计划进来以及他们计划如何使用办公室。其他问题可能包括:

  • What time do you plan to come into the office?
  • How long do you plan to stay?
  • Will you require use of a meeting room or desk?
  • 您打算吃办公室提供的午餐吗?

Knowing what time they plan to come in and how long they’ll stay can help you better manage office capacity and make sure there aren’t too many people in the office at once. It can also help to know if they need a desk or specific meeting room when they come in. That way, you can make plans to clean the area before and afterward. If you plan to provide lunch, this is also the perfect place to ask if they will have any, so you can order accordingly.

3)照顾员工的数据

您的员工可能不会介意您的团队是否知道他们打算什么时候进来以及想要午餐。也就是说,他们可能不愿意分享更多个人信息like their recent travel history or an abnormally high temperature. Maintain your employees’ trust by keeping their data private and being transparent about how long you store their data and who can access it.

地方隐私法规应该是你的向导;但是,当您收集和处理员工数据时,需要考虑以下一些事情:

  • 仅要求您绝对需要的信息。For instance, if an employee self-reports that they don’t have COVID and you feel confident in their response, then consider not asking for their temperature. We’ve also seen companies choose to ask employees if they “agree” that they don’t have the symptoms of COVID before they come on-site. This way, the company only captures if an employee agreed or disagreed with a statement, rather than specific data on their symptoms or temperature.
  • 匿名数据,因此不能与个人联系在一起。如果您选择向员工索取健康信息,请将他们的姓名,电子邮件和任何其他可识别信息的答复解除。您会降低私人信息落在错误的眼睛上的风险,并且仍然可以在高水平的情况下看到多少人生病并且无法在现场出现。
  • Only keep data as long as you need it。如果您使用员工的答复来确定他们是否应该明天来,请保留他们的数据,只要做出决定即可。一旦您通知他们不进来,请记下决定,然后删除导致该决定的数据。

4)迅速采取回复以确保工作场所的安全

您的员工的回答可能会告诉您,员工生病了,不应该进来,或者太多的人打算在一定时间进来。当出现这些情况时,您需要知道该怎么做,并立即采取行动以防止不安全的情况。

首先,确保你的团队知道什么是致命一击eria employees must meet to come on-site as well as your workplace’s max capacity. For instance, if an employee responds that they’ve been in contact with someone with COVID recently, are they automatically denied entry? What if they have a fever but it’s below a certain threshold? Getting clear on this criteria now lets you act faster when a situation arises.

其次,有一种方法可以立即通知不进入办公室的员工。这可能是因为员工生病了,或者您已经达到了居住限制。无论哪种情况,都知道您将如何向员工发送消息,无论是通过电子邮件,文本,移动应用程序,或松懈的消息。这将节省您的团队时间,并暂时挽救人为错误的机会。它还可以确保员工看到消息,并且不要在办公室出现,只是拒绝了。

第三,当您通知员工时,也可以禁用其访问徽章,以确保他们无法访问办公室。通过将您的访问控制系统直接连接到用于筛选员工的系统,使此自动和万无一失所。

Inviting employees into your workplace requires a new level of trust. Give employees the confidence to return to the office by creating processes that put their experience on equal footing with office security.

使者Protect makes it easy to collect the information you need to keep your workplace safe.61beplay体育

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Jillian Smith
Author Bio Jillian Smith

Jillian是Envoy的产品营销经理。

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